Full or partial bursaries may be awarded which include Conference registration, accommodation, complementary refreshments offered at the Conference, Consumer Bursary Holders’ Welcome Buffet and Conference social event. Attendance to the Welcome Buffet and Conference social event is expected, as part of the Conference Bursary. Given this, alternative dining arrangements during these events will not be reimbursed.
No honoraria or attendance fees apply and travel expenses within the UK will be reimbursed according to the NCRI Conference Travel expenses policy. Please note that this is NOT the same as the NCRI Expenses Policy.
For budget tracking purposes all travel must be booked and costs incurred confirmed to the NCRI Research Involvement Officer
as soon as possible, but no later than Friday 6th September 2019.
All hotel accommodation will be booked by the NCRI Conference and Events Team according to the information provided on your conference registration form, which needs to be completed after confirmation of your bursary application and will be within easy reach of the Conference venue. The bursary does not cover hotels booked independently. Accommodation is provided on a bed and breakfast basis and bursary holders will be liable for any ‘extras’ (e.g. telephone calls, room service, etc). Accommodation is based on single occupancy and is fully funded for bursary holders only. If the bursary holder travels with a carer the carer’s accommodation might need to be funded separately.
Amendments/cancellations to your accommodation booking must be made no later than Friday 6th September 2019.
please contact firstname.lastname@example.org in this instance. Any amendments/cancellations after this will incur a charge to the bursary holder, unless in the case of extenuating circumstances, which can be discussed with the Head of Clinical Research Groups.
Registration includes attendance at all sessions on the specified day(s). Lunch is provided on Monday and Tuesday. Beverages will also be available during refreshment breaks. Bursaries will also include the Conference social event on Monday evening.
Completion of the feedback surveys after the Conference is mandatory and it is important for the development of our processes and future Conferences. Questions related to the bursary scheme are embedded within the electronic feedback survey. It is mandated to complete and submit the form as soon as possible after your attendance at the Conference and prior to you submitting any expenses claim. Expenses claims will be approved only after the questionnaire has been completed. Bursary Holders are also required to complete feedback survey forms for specific consumer activities and events.
Claiming your expenses:
All claims must be made using the relevant form (via the NCRI Research Involvement Officer) within two months of the last day of the Conference (i.e. by Sunday 5th January 2019). Late claims will not be reimbursed. Please allow 30 days for payment of your expenses.
The NCRI will not pass on your details to any outside organisation without your prior written permission, however, your name and affiliation will appear in the delegate list in the consumer pack and participants list.