Guidelines for poster presenters

Submission themes and formats
Encore abstracts
Key dates
Poster format
Change of presenter
Amendments and withdrawals

Submission themes and formats

You will need to submit your abstract in four main sections: Background, Methods, Results, and Conclusions. Abstracts must be no more than 300 words long. Acknowledgements and References are not included. Tables can be included and any contents do count towards the word limit.

Your abstract will be categorised into one of the themes you indicated during abstract submission unless part of a poster prize shortlist.

  • Cancer cell and model systems
  • Diagnosis and therapy
  • Epidemiology and prevention
  • Information, patients and the public
  • Healthcare delivery
  • Supportive, Palliative care, Survivorship

Learn more about the Conference themes 

All abstracts will be considered for presentation in these formats:

  • Poster session
  • Parallel session (oral)
  • Proffered paper sessions (oral)

Please note that case reports will not be accepted for presentation at this Conference.

Encore abstracts

Abstracts that will have been presented at other Conferences will, if accepted, be eligible for presentation at the NCRI Cancer Conference.

Key dates


Abstract submission: Monday 3 April – Sunday 4 June

Earlybird registration: Monday 3 April – Friday 30 June

Standard registration: Saturday 1 July – Sunday 22 October

Late breaking abstract submission: Monday 31 July – Monday 28 August

Poster format:

The poster board area is 2m x 1m (portrait). We advise that your poster size is A0 portrait. This size fits within the poster board area. We are unable to accommodate landscape posters and these will be removed.

It is recommended that you prepare a handout for participants with a summary of your poster or a link to an online version of the poster or research, and your contact details or a QR code.  Handouts must be no larger than A5 to fit in the document holder that will be provided on poster boards. Handouts placed on the floor will be removed for health and safety reasons.

Presenting authors must register:

Presenting authors must register for the Conference. You will be advised which day you will be presenting by Monday 30 September.

Please ensure that you have registered and paid the appropriate registration fee by Monday 30 September 2016. Accepted abstracts for which a presenting author has not registered and paid the registration fee will be withdrawn, will not appear in any Conference materials, and will not be able to be presented at the Conference.

Poster session A is scheduled for Sunday 6 November 17.25 to Monday 7 November 20.00. The poster can be put up from 15.00 on Sunday and must be removed by 21.00 on Monday

Poster session B is scheduled for Tuesday 8 November 8.15 to Wednesday 9 November 12.30. The poster can be put up from 8.15 on Tuesday and must be removed by 12.30 on Wednesday.

Change of presenter:

Please advise the NCRI Conference team of any substitute presenter by Friday 23 September. The substitute must also be registered by Monday 30 September at the latest.

Amendments and withdrawals:

Requests to amend minor errors such as typos and misspellings, or to withdraw abstracts must be submitted by email to by Friday 23 September.

22 Responses to “Guidelines for poster presenters”

  1. swathi April 5, 2016 at 12:02 pm #

    Could you please let me know the word limit for abstract submission for oral presntation

    • Deborah Williams April 6, 2016 at 4:41 pm #

      Hi Swathi

      The word limit is 300 words long. Acknowledgements and References are not included in the word count.

      We look forward to receiving your abstract.

  2. Shaun May 12, 2016 at 1:50 pm #


    There is no mention of the title, is the title included in the 300 word limit?


    • Nicole Leida May 31, 2016 at 9:35 am #

      Hi Shaun,
      No, the title is not included in the word count and can have a maximum of 200 characters in it.

      Best wishes

  3. Eline May 28, 2016 at 7:45 am #

    Hello can you include graphs in the abstract?

    • Nicole Leida May 31, 2016 at 9:33 am #

      Hi Eline,
      Thank you for your comment. You cannot include images or graphs in your abstract but you can include tables. If the abstract is selected for poster presentation, then you will be able to include pictures and graphs as well.

      I hope this helps

      Best wishes

      • Ruth May 31, 2016 at 3:45 pm #

        Are the tables included in the word limit?

        • Nicole Leida May 31, 2016 at 4:42 pm #

          Yes, tables are included in the word count.

          Best wishes

  4. Megan May 31, 2016 at 2:35 pm #


    Could you please let me know if you accept TIP abstracts? Thank you!

    • Nicole Leida May 31, 2016 at 4:48 pm #

      Hi Megan,
      Yes, we do. There is a specific key word in the list for this type of abstracts that should be selected when submitting.

      Many thanks

  5. Yosh June 1, 2016 at 11:12 am #


    Does the table count towards the word count and if not does it count towards a fixed number of words.


    • Nicole Leida June 1, 2016 at 11:50 am #

      Yes, words/numbers in a table count towards the overall word count of 300.
      I hope this helps.

      Best wishes

  6. Stephen June 2, 2016 at 2:32 pm #

    Is there any clue as to what poster categories will be in each session A and B? Will have an impact on whether I submit or not. Thanks.

    • Alison Roddam June 2, 2016 at 3:07 pm #

      Hi Steve

      All poster presentations will be equally split between sessions A and B. The only topics which are allocated to specific sessions are surgical abstracts to session A and radiotherapy abstracts to session B.

      Kind regards

  7. Virginie June 8, 2016 at 10:16 pm #

    Thank you for having this comments section! Great idea! Saved me from having to email you a question you’d already received about TiPs.

  8. Faisal August 31, 2016 at 5:51 am #

    Are we allowed to put NCRI logo on the poster?

    • Alison Roddam August 31, 2016 at 2:17 pm #

      Hi Faisal
      The NCRI logo should not be included on posters, however you are welcome to make reference in writing that the poster was presented at the 2016 NCRI Cancer Conference.
      Best wishes

  9. Carlos October 4, 2016 at 3:27 pm #


    Would you be able to confirm whether poster numbers and poster details have been released?

    Thank you,


    • Nicole Leida October 4, 2016 at 3:58 pm #

      Hi Carlos,
      Yes, this information has been released almost 3 weeks ago now. We will email you separately with your specific info.
      Best wishes

      • Carlos October 5, 2016 at 3:29 pm #

        Thank you Nicole!

  10. Lorna October 24, 2016 at 4:13 pm #

    Is it possible to change the title of the abstract for the poster once submitted (I am considering removing part of the title)

    • Alison Roddam October 24, 2016 at 6:21 pm #

      Hi Lorna

      Unfortunately it is not able to make amends to abstracts at this stage, as all abstract information has been exported for the Conference App and USB already.


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