FAQs

Do you have a question about 2019 NCRI Cancer Conference? Take a look at the most frequently asked questions below:

Registration

Who can attend the Conference?

The Conference brings together a unique mix of people working in basic, translational and clinical cancer research, and is the ideal setting to network, discuss ideas and establish new collaborations in one meeting. Anyone working or aspiring to work in research related to cancer is welcome to attend.

How do I register for the Conference?

Details on how to register and fees can be found here.

If you are interested in booking an exhibition stand or sponsorship package, please click here.

How can I pay for the registration fee?

Online booking is subject to successful card payment. Card accepted are: Visa, MasterCard, Visa Electron, Maestro, American Express and JBC.

Are there single day and double day registration rates?

Yes, single day rates apply to those attending the Conference for one day only. By selecting this category you will have access to the Conference only for the day you have selected. If you are attending for more than one day, either the double day or the full registration rates apply.

Double day rates apply to those attending the Conference for two consecutive days only. By selecting this category you will have access to the Conference only on the days that you have selected. If you are attending for more than two days or on non-consecutive days, either individual day rates or full registration rates apply.

Can I create registrations and provide the names later?

We are only able to accept bookings linked to a unique email address so although you will be able to create a booking and amend the delegate’s name at a later date, a unique email address will have to be provided when registering. To amend the delegate name at a later date, you will have to log into your registration account using the email address provided. Please ensure that you have registered and paid the appropriate registration fee by – date TBC.

Read the T&Cs here.

What does the registration fee include?

Your registration fee includes:

  • Attendance fee
  • Conference materials
  • Entry to the trade exhibition and drinks reception on Sunday
  • Lunch and refreshments
  • Online access to presentation slides after the Conference (subject to speakers permission)
  • Up to 24 CPD points (as applicable)

I need an invitation letter for my visa application. How do I obtain one?

We do not issue invitation letters. If you registered and paid for the Conference and you need a confirmation of booking for VISA purposes, please contact the NCRI Conference and Events Team

Is it possible to register onsite?

Yes, onsite registration is open from:

  • Sunday 3 November – TBC
  • Monday 4 November – TBC
  • Tuesday 5 November – TBC

Please note: onsite rates are more expensive than earlybird or standard rates.

Can I claim CPD credits for attending the Conference?

The 2019 NCRI Cancer Conference has been approved by the Federation of the Royal Colleges of Physicians for 24 category 1 (external) CPD credits.

Please complete the appropriate section of the electronic Conference survey to request your certificate. A link to the survey will be sent to you after the Conference. Certificates will only be sent electronically and may take up to 10 working days.

What is the cancellation policy?

Full refunds for Conference bookings will only be offered for cancellations made in writing up to 48 hours after the booking, provided there are at least 30 working days before the event starting date. After 48 hours of the booking, refunds will incur a £50 administration charge. No refunds will be offered for cancellations made within 30 working days of the Conference, however it is possible to substitute a delegate with another in the same category until 15 working days prior to the Conference starting date. Delegate changes are only accepted in writing.

Read the full terms & conditions here.

How can I obtain a Press Pass for the Conference?

Press passes are limited and will only be offered to journalists or media outlets capable of reaching large or influential audiences. Press passes may be offered to other organisations’ press officers (strictly 1 pass per organisation) if they are planning specific coverage of the Conference and they have a track record of coverage in areas related to cancer research. Press pass requests should be sent to press@ncri.org.uk

Read the full Media Policy here.

 

Abstracts

Why submit an abstract?

    • To showcase your research and receive feedback from your peers
    • To ensure your work is accessible to the UK and international research community
    • To be considered for an oral presentation in dedicated proffered paper sessions and on the main programme
    • To win prestigious research prizes and awards
    • To gain recognition from your peers; all abstracts are citable and will be published on the Conference website
    • As author of an accepted abstract, you’ll be able to present your work as an e-poster, with dedicated viewing stations onsite and all e-posters available through the Conference App

Who is eligible to submit an abstract?

Any author working in cancer research or related fields who has acquired the relevant permissions.

Is there a cost to submit an abstract?

No, submitting an abstract is free of charge but presenting authors must register and attend the Conference should their abstract be accepted.

Are there any limits in the number of abstracts an author can submit?

  • Individuals may submit up to two abstracts as the main author
  • Individuals may submit an unlimited number of abstracts as co-authors

Which kind of research can an author submit?

  • All types of cancer-related research that fall within our 5 streams are eligible for submission
  • Case reports are not accepted
  • Encore abstracts are eligible for presentation at the 2019 NCRI Cancer Conference
  • Submission of multiple abstracts from the same author on the same study may result in the rejection of one or more abstracts

Some useful definitions on the different types of authors

Submitter: This is the person submitting the abstract. They may or may not be a listed author and they will be administering the submission. Regardless of who submit the abstracts, once an abstract is accepted we will correspond with the main author and the presenting author about it.

Main author: This is usually the researcher who has undertaken the research work. Some institutions prefer to list the principal investigator as main author instead so this is something you would need to check before submitting.

Presenting author: This is the person who will be presenting the abstract at the Conference if selected. Main author and presenting author are often the same person but they don’t have to be (as long as the presenting author is one of the co-authors).

Co-author: This is someone who has contributed to the research being presented. You can list up to 25 co-authors.

Corresponding author: This is the person we would contact if we have any questions about the content of your research. In our system this is by default the main author.

What information do I need to submit my abstract?

  • Full contact details of the main author and title, name, surname, organisation, city, country and email address of all co-authors (omit department names, divisions, institutes, etc.)
  • Any disclosures including research funding and conflicts of interest of any listed authors
  • Confirmation that the research undertaken was approved by an appropriate ethics committee or review board and that, if appropriate, informed consent was obtained for all subjects
  • For abstracts that have been published before, Rightslink-generated permissions to re-use the abstract
  • Permission from all co-authors to submit the abstract

Submission themes and formats

You will have to select a theme to submit your abstract. 2019 abstract themes tally with the Conference streams as follows:

  • Cancer discovery / underpinning research
  • Prevention
  • Early detection, diagnosis and prognosis
  • Treatment
  • Cancer control, living with and beyond and cancer outcomes

You will also be asked to identify up to two keywords and a site for site-specific research.

Your abstract will have four main sections: Background, Methods, Results, and Conclusions and must be no more than 300 words long. Tables can be included and any contents do count towards the word limit. References and citations to previously published work should be avoided. 

Encore abstracts

Abstracts that have been presented at other conferences will, if accepted, be eligible for presentation at the 2019 NCRI Cancer Conference. However to be considered for publication the correct permissions must be obtained from Rightslink-generated permissions and from all co-authors.

Trials in Progress abstracts

The NCRI Cancer Conference is accepting abstract submissions from Trials in Progress. The Conference will provide an opportunity for researchers to present ongoing trials and receive feedback from peers whilst also providing opportunities for collaboration and useful discussion. We recognise that Trials in Progress are ongoing projects and might have not reached definite results by the time of submission so it is acceptable to only include background and methods in any such submissions. When reviewing them, the Scientific Committee will pay particular attention to the trial design, the strength of the science being submitted, the potential for collaboration and their relevance to the Conference topics.

Key dates and deadlines

  • Abstract submission: TBC
  • Earlybird registration: TBC
  • Standard registration: TBC
  • Late breaking abstract submission: TBC
  • Registration deadline for presenters: TBC
  • E-poster submission deadline: TBC

Late breaking abstract submission

Late breaking abstracts will be considered for presentation at the Conference, however they will not be considered for any prizes. Please note that only abstracts containing novel data which became available in the last six months to a year will be considered for late breaking submission. The late breaking submission dates for 2019 are TBC.

Presentation methods

All accepted abstracts will be presented as an e-poster and will be considered for presentation in the following sessions:

  • Specialist sessions (oral)
  • Clinical Trials Showcase (oral)
  • Proffered paper sessions (oral)

Selected presenters will also have the opportunity to present their work on a printed poster (by booking a poster board on a specific day only) and orally by booking an oral presentation slot in one of the silent theatres in the Exhibition Hall (further information on this will be provided if your abstract is successful).

Poster format

E-posters
All posters will be presented electronically at the 2019 NCRI Cancer Conference.

Printed posters
Selected presenters will have the opportunity to bring along a printed copy of their e-poster which will be displayed in the Exhibition Hall during one of three sessions. Printed posters must fit the poster board area which is 2m x 1m (portrait). We advise that your poster size is A0 portrait. Landscape posters cannot be accommodated. If you want to prepare a handout for participants with a summary of your poster or a link to your e-poster, this must be no larger than A5 to fit in the document holder that will be provided on poster boards. Handouts placed on the floor will be removed for health and safety reasons. Please note: poster boards will only be allocated to a selected number of abstracts and to presenters who specified that they will be bringing a paper copy when submitting their e-poster.

Oral presentations in the Exhibition Hall
Selected presenters will have the opportunity to present their e-poster orally and reserve a 6 minute slot in a dedicated silent theatre. A silent theatre is an informal presentation area within the Exhibition Hall where people can hear the presenter through headphones.

A link to access the e-poster template and to book poster presentation and silent theatre slots will be sent to accepted presenters by the end of July.

What is an e-poster?

An e-poster or electronic poster utilises a monitor and computer to display an electronic version of a poster. Accepted presenters will be sent a link where they will be able to download a template to create their e-poster. The template can be amended as necessary (colours, font type and background can be changed) and images, charts and logos added as necessary (no animations or videos). We recommend font size is between 6-10 points as e-posters will be displayed on touch screens with zooming functionality. E-posters offer an opportunity to convey information more effectively and are also fully searchable, allowing delegates to find studies they are interested in more easily. All e-posters will also be available on the Conference App.

Presenting authors must register

Presenting authors must register for the Conference for a minimum of one day. You must submit your e-poster in advance. Please ensure that you have registered and paid the appropriate registration fee by the deadline. Accepted abstracts for which a presenting author has not registered and paid the registration fee will be withdrawn, will not appear in any Conference publication, and will not be presented at the Conference. The deadline for registration and e-poster submission – date TBC.

Change of presenter

Please advise the NCRI Conference and Events Team of any substitute presenters by – date TBC . The substitute must register to the Conference.

Amendments and withdrawals

You will be able to amend your abstract directly before the abstract submission deadline simply by following the link that will be sent to you when you start the submission process. Requests to amend minor errors such as typos and misspellings, or to withdraw abstracts after the amendments deadline has passed must be submitted by email to ncriconference@ncri.org.uk by – date TBC. Please note publication deadlines might be different from this and you will be emailed the details if relevant

Past abstracts

We maintain databases of submissions to previous conferences, dating back to 2008.
Browse and search all abstracts


Venue, accommodation, travel and miscellaneous

Where is the Conference taking place?

The 2019 NCRI Cancer Conference will be held at the Scottish Event Campus in Glasgow, UK. The full address is: Scottish Event Campus, Exhibition Way, Finnieston, Glasgow, G3 8YW, Scotland. View the venue page for further information.

Travelling to the Conference venue

The Scottish Event Campus is located just outside Glasgow city centre in the west-end and is accessible by numerous transport options. Find out more here.

Is there a drop off/ pick up point?

A limited drop-off, pick-up point is available in front of the SEC Armadillo, primarily for patrons with mobility impairments attending events in SEC Centre or SEC Armadillo. Find out more here.

Are discounted room rates available for attendees?

Yes, we have negotiated hotel rates for guests attending the Conference at nearby hotels. A link to book accommodation will be available in early 2019.

Are there car parking facilities available?

Convenient parking is available in the multi-storey car park at a cost of £16 per 24 hours. Payment can be made by cash or credit/debit card on arrival or before departure. A map and directions can be found here.

Is there an event app?

Yes, the Conference App is the essential guide for an up-to-date programme, exhibitor list and event news. The App allows all delegates to build their own programme and contact other delegates through in-App messaging, and will be released a few weeks prior to the Conference. 

Do you have a Media Policy?

Yes, the full Media Policy can be found here.


Patient Experts

Can patients attend the Conference?

The NCRI Cancer Conference is targeted at a professional audience but patients and carers formally involved in cancer research are welcome to attend. There is a reduced registration rate available for patient experts.

Are there bursaries available for patient experts and Consumers?

The demand for patient expert bursaries always outstrips the funds available, and the NCRI does not usually award bursaries beyond the members of the NCRI Consumer Forum, and even then not all requests can be met. Individual NCRI Partners or other organisations interested in cancer research may have funds available to support patients and carers wishing to attend the Conference, and any patient or carer who does attend is encouraged to join in the NCRI Consumer Forum’s open meetings and events at the Conference. Please contact us at consumers@ncri.org.uk to find out more about the 2019 NCRI Consumer Forum Conference bursary application or for more information.


Schools Event

Who is the Schools Event open to?

The National Cancer Research Institute (NCRI) and Roy Castle Lung Cancer Foundation invites A Level students and their teachers to take part in this special event taking place at the 2019 NCRI Cancer Conference.

Do students have to be accompanied to the event?

Yes, students must be accompanied by their school teacher.

Is there a fee to attend the event?

No, the Schools Event is a free event and tickets will be issued on a first come, first served basis. We have a limited number of spaces available for this event so book early to avoid disappointment.

Still have a question? Contact the Conference and Events Team