Abstract Submission and Presentation Guidelines

Abstract submission for the 2018 NCRI Cancer Conference is now closed. Late breaking abstract submission will open on Wednesday 1st August until Sunday 2nd September. Please refer to our guidelines below for more information. If you have any questions please contact the Conference & Events Team on: ncriconference@ncri.org.uk

Submit abstract

Why submit an abstract?

    • To showcase your research and receive feedback from your peers
    • To ensure your work is accessible to the UK and international research community
    • To be considered for an oral presentation in dedicated proffered paper sessions and on the main programme
    • To win prestigious research prizes and awards
    • To gain recognition from your peers; all abstracts are citable and will be published on the Conference website
    • As author of an accepted abstract, you’ll be able to present your work as an e-poster, with dedicated viewing stations onsite and all e-posters available through the Conference App
    • For the chance to feature in an abstract supplement of the British Journal of Cancer

Who is eligible to submit an abstract?

Any author working in cancer research or related fields who has acquired the relevant permissions.

Is there a cost to submit an abstract?

No, submitting an abstract is free of charge but presenting authors must register and attend the Conference should their abstract be accepted.

Are there any limits in the number of abstracts an author can submit?

  • Individuals may submit up to two abstracts as the main author
  • Individuals may submit an unlimited number of abstracts as co-authors

Which kind of research can an author submit?

  • All types of cancer-related research that fall within our 5 streams are eligible for submission
  • Case reports are not accepted
  • Encore abstracts are eligible for presentation at the 2018 NCRI Cancer Conference but they will be excluded from publication in the British Journal of Cancer (BJC) unless relevant permissions have been acquired
  • Submission of multiple abstracts from the same author on the same study may result in the rejection of one or more abstracts

Some useful definitions on the different types of authors

Submitter: This is the person submitting the abstract. They may or may not be a listed author and they will be administering the submission. Regardless of who submit the abstracts, once an abstract is accepted we will correspond with the main author and the presenting author about it.

Main author: This is usually the researcher who has undertaken the research work. Some institutions prefer to list the principal investigator as main author instead so this is something you would need to check before submitting.

Presenting author: This is the person who will be presenting the abstract at the Conference if selected. Main author and presenting author are often the same person but they don’t have to be (as long as the presenting author is one of the co-authors).

Co-author: This is someone who has contributed to the research being presented. You can list up to 25 co-authors.

Corresponding author: This is the person we would contact if we have any questions about the content of your research. In our system this is by default the main author.

What information do I need to submit my abstract?

  • Full contact details of the main author and title, name, surname, organisation, city, country and email address of all co-authors (omit department names, divisions, institutes, etc.)
  • Any disclosures including research funding and conflicts of interest of any listed authors
  • Confirmation that the research undertaken was approved by an appropriate ethics committee or review board and that, if appropriate, informed consent was obtained for all subjects
  • For abstracts that have been published before, Rightslink-generated permissions to re-use the abstract
  • Permission from all co-authors to submit the abstract

Submission themes and formats

You will have to select a theme to submit your abstract. 2018 abstract themes tally with the Conference streams as follows:

  • Cancer discovery / underpinning research
  • Prevention
  • Early detection, diagnosis and prognosis
  • Treatment
  • Cancer control, living with and beyond and cancer outcomes

You will also be asked to identify up to two keywords and a site for site-specific research.

Your abstract will have four main sections: Background, Methods, Results, and Conclusions and must be no more than 300 words long. Tables can be included and any contents do count towards the word limit. References and citations to previously published work should be avoided. 

Abstract supplement - British Journal of Cancer

All accepted abstracts at the 2018 NCRI Cancer Conference will be reviewed and considered for publication in a supplement of the British Journal of Cancer (BJC). The abstract supplement will be made available to all BJC subscribers, Conference participants and NCRI partners for a charge. You will be notified of your acceptance, and given the option to purchase a paper copy when registering for the Conference.

Encore abstracts

Abstracts that have been presented at other conferences will, if accepted, be eligible for presentation at the 2018 NCRI Cancer Conference. However to be considered for publication the correct permissions must be obtained from Rightslink-generated permissions and from all co-authors.

Trials in Progress abstracts

The NCRI Cancer Conference is accepting abstract submissions from Trials in Progress. The Conference will provide an opportunity for researchers to present ongoing trials and receive feedback from peers whilst also providing opportunities for collaboration and useful discussion.
We recognise that Trials in Progress are ongoing projects and might have not reached definite results by the time of submission so it is acceptable to only include background and methods in any such submissions. When reviewing them, the Scientific Committee will pay particular attention to the trial design, the strength of the science being submitted, the potential for collaboration and their relevance to the Conference topics.

Key dates and deadlines

  • Abstract submission: 9 April – 10 June
  • Earlybird registration: 9 April – 30 June
  • Standard registration: 1 July – 21 October
  • Late breaking abstract submission: 1 August – 2 September
  • Deadline to register and submit e-poster: 12 October

Late breaking abstract submission

Late breaking abstracts will be considered for presentation at the Conference, however they will not be considered for any prizes or awards. Please note that only abstracts containing novel data which became available in the last six months will be considered for late breaking submission. The late breaking submission dates are as follows: 1 August 2018 – 2 September 2018 

Presentation methods

All abstracts will be considered for presentation in the following formats:

  • E-poster
  • Parallel sessions (oral)
  • Clinical Trials Showcase (oral)
  • Proffered paper sessions (oral)

Selected presenters will also have the opportunity to present their work on a printed poster (by booking a poster board on a specific day only) and orally by booking an oral presentation slot in one of the silent theatres in the Exhibition Hall (further information on this will be provided if your abstract is successful)..

Poster format

E-posters
All posters will be presented electronically at the 2018 NCRI Cancer Conference.

Printed posters
Presenters will have the opportunity to bring along a printed copy of their e-poster which will be displayed in the Exhibition Hall during one of three sessions. Printed posters must fit the poster board area which is 2m x 1m (portrait). We advise that your poster size is A0 portrait. Landscape posters cannot be accommodated. If you want to prepare a handout for participants with a summary of your poster or a link to your e-poster, this must be no larger than A5 to fit in the document holder that will be provided on poster boards. Handouts placed on the floor will be removed for health and safety reasons. Please note: poster boards will only be allocated to those who specify that they will be bringing a paper copy when submitting their e-poster.

Oral presentations in the Exhibition Hall
Presenters will have the opportunity to present their e-poster orally and reserve a 6 minute slot in a dedicated silent theatre. A silent theatre is an informal presentation area within the Exhibition Hall where people can hear the presenter through headphones.

A link to access the e-poster template and to book poster presentation and silent theatre slots will be sent to all accepted presenters.

What is an e-poster?

An e-poster or electronic poster utilises a monitor and computer to display an electronic version of a poster. Accepted presenters will be sent a link where they will be able to download a template to create their e-poster. The template can be amended as necessary (colours, font type and background can be changed) and images, charts and logos added as necessary (no animations or videos). We recommend font size is between 6-10 points as e-posters will be displayed on touch screens with zooming functionality. E-posters offer an opportunity to convey information more effectively and are also fully searchable, allowing delegates to find studies they are interested in more easily. All e-posters will also be available on the Conference App.

Presenting authors must register

Presenting authors must register for the Conference for a minimum of one day. You must submit your e-poster in advance. Please ensure that you have registered and paid the appropriate registration fee by the deadline. Accepted abstracts for which a presenting author has not registered and paid the registration fee will be withdrawn, will not appear in any Conference publication, and will not be presented at the Conference. The deadline for registration and e-poster submission is 12 October.

Change of presenter

Please advise the NCRI Conference and Events Team of any substitute presenters by Sunday 7th October. The substitute must register to the Conference.

Amendments and withdrawals

You will be able to amend your abstract directly before the abstract submission deadline simply by following the link that will be sent to you when you start the submission process. Requests to amend minor errors such as typos and misspellings, or to withdraw abstracts after the amendments deadline has passed must be submitted by email to ncriconference@ncri.org.uk by Sunday 7 October. Please note publication deadlines might be different from this and you will be emailed the details if relevant

Past abstracts

We maintain databases of submissions to previous conferences, dating back to 2008.
Browse and search all abstracts