Abstract Submission and Presentation Guidelines

Abstract submission for the 2018 NCRI Cancer Conference will open on Monday 9th April. Please refer to our guidelines below for more information. If you have any questions please contact the Conference & Events Team on: ncriconference@ncri.org.uk

Why submit an abstract?

  • To showcase your research and receive feedback from your peers
  • To ensure your work is accessible to the UK and international research community
  • To be considered for an oral presentation including dedicated proffered paper sessions
  • To gain recognition from your peers; all abstracts are citable and will be published on the Conference website
  • As author of an accepted abstract, you’ll be able to present your work as an e-poster, with dedicated viewing stations onsite and all e-posters available through the Conference App

Submission themes and formats

You will need to submit your abstract in four main sections: Background, Methods, Results, and Conclusions. Abstracts must be no more than 300 words long. Tables can be included and any contents do count towards the word limit.

Your abstract will be categorised into one of the themes you indicated during abstract submission, unless part of a poster prize shortlist.

  • Cancer discovery / underpinning research
  • Prevention
  • Early detection, diagnosis and prognosis
  • Treatment
  • Cancer control, living with and beyond and cancer outcomes

All abstracts will be considered for presentation in the following formats:

  • E-poster
  • Parallel sessions (oral)
  • Proffered paper sessions (oral)

Presenters selected for e-posters only will also have the opportunity to present their work on a printed poster and orally in one of the silent theatres in the Exhibition Hall.

Please note that case reports will not be accepted for presentation at this Conference.

Encore abstracts

Abstracts that have been presented at other conferences will, if accepted, be eligible for presentation at the 2018 NCRI Cancer Conference.

Key dates

  • Abstract submission: 9 April – 10 June
  • Earlybird registration: 9 April – 30 June
  • Standard registration: 1 July – 21 October
  • Late breaking abstract submission: 1 August – 2 September

Poster format

All posters will be presented electronically at the 2018 NCRI Cancer Conference.

Printed posters
Presenters will have the opportunity to bring along a printed copy of their e-poster which will be displayed in the Exhibition Hall during one of two sessions. Printed posters must fit the poster board area which is 2m x 1m (portrait). We advise that your poster size is A0 portrait. Landscape posters cannot be accommodated. If you want to prepare a handout for participants with a summary of your poster or a link to your e-poster, this must be no larger than A5 to fit in the document holder that will be provided on poster boards. Handouts placed on the floor will be removed for health and safety reasons. Please note: poster boards will only be allocated to those who specify that they will be bringing a paper copy when submitting their e-poster.

Oral presentations in the Exhibition Hall
Presenters will have the opportunity to present their e-poster orally and reserve a 6 minute slot in a dedicated silent theatre. A silent theatre is an informal presentation area within the Exhibition Hall where people can hear the presenter through headphones.

A link to access the e-poster template and to book poster presentation and silent theatre slots will be sent to all accepted presenters.

What is an e-poster?

An e-poster or electronic poster utilises a monitor and computer to display an electronic version of a poster. Accepted presenters will be sent a link where they will be able to download a template to create their e-poster. The template can be amended as necessary (colours, font type and background can be changed) and images, charts and logos added as necessary (no animations or videos). We recommend font size is between 6-10 points as e-posters will be displayed on touch screens with zooming functionality. E-posters offer an opportunity to convey information more effectively and are also fully searchable, allowing delegates to find studies they are interested in more easily. All e-posters will also be available on the Conference App.

Presenting authors must register

Presenting authors must register for the Conference for a minimum of two days. You must submit your e-poster in advance. Please ensure that you have registered and paid the appropriate registration fee by the deadline. Accepted abstracts for which a presenting author has not registered and paid the registration fee will be withdrawn, will not appear in any Conference materials, and will not be able to be presented at the Conference.

Change of presenter

Please advise the NCRI Conference team of any substitute presenters by Sunday 7th October. The substitute must also register to the Conference.

Amendments and withdrawals

Requests to amend minor errors such as typos and misspellings, or to withdraw abstracts must be submitted by email to ncriconference@ncri.org.uk by Sunday 7 October.

Past abstracts

We maintain databases of submissions to previous conferences, dating back to 2008.
Browse and search all abstracts