FAQs

Do you have a question about 2017 NCRI Cancer Conference? Take a look at the most frequently asked questions below:

Registration

Who can attend the Conference?

The Conference brings together a unique mix of people working in basic, translational and clinical research and it is the ideal setting to network, discuss ideas and establish new collaborations in one meeting. Anyone working or aspiring to work in research related to cancer is welcome to attend.

How do I register for the Conference?

Complete details about the 2017 NCRI Cancer Conference, including the link to register, can be found here.

If you are looking to purchase an exhibit booth or conference sponsorship, please click here for information.

How can I pay for the registration fee?

Online booking is subject to successful card payment. Card accepted are: Visa, MasterCard, Visa Electron, Maestro, American Express and JBC.

Are there single day and double day registration rates?

Yes, single day rates apply to those attending the Conference for one day only. By selecting this category you will have access to the Conference only for the day you have selected. If you are attending for more than one day, either the double day or the full registration rates apply.

Double day rates apply to those attending the Conference for two consecutive days only. By selecting this category you will have access to the Conference only on the days that you have selected. If you are attending for more than two days or on non-consecutive days, either individual day rates or full registration rates apply.

Can I create registrations and provide the names later?

We are only able to accept bookings linked to a unique email address so although you will be able to create a booking and amend the delegate’s name at a later date, a unique email address will have to be provided when registering. To amend the delegate name at a later date, you will have to log into your registration account using the email address provided. Please ensure that you have registered and paid the appropriate registration fee by Sunday 22 October 2017.

Read the T&Cs here.

What does the registration fee include?

Your registration fee includes:

> Attendance fee
> Conference materials
> Entry to the Trade Exhibition and associated activities, including a drinks reception
> Lunch and refreshments on Monday and Tuesday
> Online access to presentation slides after the Conference (subject to speakers permission)
> Up to 24 CPD points

I need an invitation letter for my visa application. How do I obtain one?

We do not issue invitation letters. If you register for the Conference and you need a confirmation of booking for VISA purposes, please contact the NCRI Conference and Events Team

Is it possible to register onsite?

Yes. Onsite registration is situated lower ground floor and is open from:
• Sunday 5 November 09.00-18.30
• Monday 6 November 08.00-19.00
• Tuesday 7 November 08.00-18.00
• Wednesday 8 November 09.00-12.00

Please note onsite rate are more expensive than early bird or standard rates.

Can I claim CPD credits for attending the Conference?

The 2017 NCRI Cancer Conference has been approved by the Federation of the Royal Colleges of Physicians for 24 category 1 (external) CPD credits.

Please complete the appropriate section of the electronic Conference survey to request your certificate. A link to the survey will be sent to you after the Conference. Certificates will only be sent electronically and may take up to 10 working days.

What is the cancellation policy?

Full refunds for Conference bookings will only be offered for cancellations made in writing up to 48 hours after the booking, provided there are at least 30 working days before the event starting date. After 48 hours of the booking, refunds will incur a £50 administration charge. No refunds will be offered for cancellations made within 30 working days of the Conference, however it is possible to substitute a delegate with another in the same category until 15 working days prior to the Conference starting date. Delegate changes are only accepted in writing.

Read the full terms & conditions here.

How can I obtain a Press Pass for the Conference?

Press passes are limited and will only be offered to journalists or media outlets capable of reaching large or influential audiences. Press passes may be offered to other organisations’ press officers (strictly 1 pass per organisation) if they are planning specific coverage of the Conference and they have a track record of coverage in areas related to cancer research. Press pass requests should be sent to press@ncri.org.uk

 

Abstracts

How do I submit an abstract?

Abstracts must be submitted online directly through the Conference website. Full submission guidelines can be found here.

Do I have to pay an abstract submission fee?

No, there is no submission fee.

When is the abstract submission deadline?

Abstract submission opens from 3 April until 4 June; late breaking abstract submission opens from 31 July until 28 August.

Can I apply for more than one type of award?

If your abstract has been submitted for the first round (not for late breaking abstracts), upon submission you may select more than one type of award. View the full list of prizes and awards and related criteria here.

Are there poster guidelines for presenters?

Full abstract submission and poster guidelines can be found here.

What do I do after my abstract has been accepted for presentation?

You must register for the Conference in order to be able to present your poster. You must use the same email address you used to submit your abstract when you register.
Posters will be presented in electronic format and further guidelines can be found here. All accepted presenters will be emailed a link to submit their e-poster before the end of July (first round) or before the end of September (late breaking abstracts).

If I am unable to attend the Conference, can another author present?

Yes, they can. Please advise the NCRI Conference team of any substitute presenter by Sunday 8 October. The substitute must register and pay for the Conference by Sunday 22 October at the latest.

Can I view abstracts, posters and slides online?

All abstracts will be available on the Conference website prior to the Conference and on the Conference App, together with their e-poster (on the App only) when available.

Online access to presentation slides and Conference recordings will be made available to attendees subject to speakers permission after the event.

How do I withdraw my abstract?

Requests to withdraw abstracts must be submitted by email to ncriconference@ncri.org.uk by Sunday 8 October.

Venue, accommodation, travel and miscellaneous

Where is the Conference taking place?

The 2017 NCRI Cancer Conference will be held at the BT Convention Centre in Liverpool, UK. Full address is ACC Liverpool, Kings Dock, Liverpool Waterfront, Liverpool, L3 4FP. View the venue page for further information.

Travelling to the Conference venue

Arrive by land, air, or sea. Two international airports, 20 minutes from the UK motorway network, and closer still to trains and ferries, the BT Convention Centre is a venue that’s easy to reach. Find out more here.

Is there a drop off/ pick up point?

The drop off/ pick up point and taxi rank is situated on the riverside entrance of the BT Convention Centre. Alternatively, please call +44(0)151 298 2222 or +44(0)151 207 2222 to arrange a taxi.

Are discounted room rates available for attendees?

We have negotiated hotel rates for rooms available for guests attending the conference at nearby hotels. Visit our accommodation site here.

Are there car parking facilities available?

Convenient parking is available opposite the BT Convention Centre at The Liverpool Waterfront Car Park at a cost of £15 per 24 hours.

Is there an event app?

The App replaces the printed event guide for 2017 and is the essential guide to the up-to-date programme, event news and the official tool for delegates. The App allows all delegates to build their own programme and contact, through in-App messaging, other delegates. The App will be released prior to the Conference.

Patient Experts

Can patients attend the Conference?

Yes, patients and carers involved in cancer research are encouraged to attend the Conference. There is a reduced registration rate available for patient experts.

Are there bursaries available for patient experts?

Bursaries are available for NCRI Consumers only. Please contact Natalie Salhov at consumers@ncri.org.uk to find out more about the 2017 NCRI Consumer Forum Conference bursary application.

Schools Event

Who is the Schools Event open to?

The National Cancer Research Institute (NCRI) and Roy Castle Lung Cancer Foundation invites A Level students and their teachers to take part in this special event taking place at the NCRI Cancer Conference in November 2017.

Do students have to be accompanied to the event?

Yes, students must be accompanied by their school teacher.

Is there a fee to attend the event?

No, the Schools Event is a free event and tickets will be issued on a first come, first served basis. We have a limited number of spaces available for this event so book early to avoid disappointment.

Still have a question? Contact the Conference and Events Team